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Project Coordinator

Boston, MA
Project Coordinator

Owner’s Project Management firm seeks a Project Coordinator to support multiple Project Managers that are managing capital projects for a major State agency. The position will be full-time, on-site in Boston.

Responsibilities will include the following
  • Provide support to Project Managers on multiple projects during design and construction of projects.
  • Assist with project administration deliverables such as meeting minutes, invoices and requisitions for payment, and schedule updates.
  • Assist Project Managers to assemble and properly advertise bid packages.
  • Assist Project Managers to prepare and administer construction contracts.
  • Prepare monthly MBE/WBE information for submission.
  • Coordinate meetings schedule, assist with preparation of minutes, and attend meetings as necessary.
  • Assist in preparation and submission of monthly reports.
  • Assist in administration of the punch list and other activities related to award of Substantial Completion.
  • Assist in assembling all necessary close-out documentation, such as warranties and guarantees, as-built documents, O&M manuals, and lien waivers.
  • Perform office related duties such as greeting visitors, keeping office and kitchen supplies current, and ordering repairs for office equipment.  
  • Perform other administrative duties as assigned.


The successful candidate will have
  • At least two years’ experience in construction working for an owner, designer, or contractor;
  • Strong administrative skills;
  • Strong written and oral communication skills;
  • In-depth knowledge of software packages including Microsoft Office, and at least one project management software program (such as PM Web, Procore, Prolog, or Project Team); and
  • The ability to work as part of a project team and to readily adapt to changing project needs.

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