Massachusetts: 781-224-3870 | Washington, DC: 202-715-1255

Administrative Assistant

Location: Warwick, RI, United States
Date Posted: 06-18-2018
Coast and Harbor Associates, Inc. seeks an Administrative Assistant to support its project management team for a 4 Year IT Infrastructure project. The ideal candidate will be experienced in handling a wide range of administrative support related tasks and will be able to work seamlessly with the Senior Project Manager. This person must be exceedingly well organized, flexible and enjoy the challenges of working on a Design & Construction Project.
RESPONSIBILITIES:
  • Manage Project Phone Calls (message taking, redirecting calls, setting up project calls)
  • Order and maintain office supplies
  • Ensure all office equipment (printers, phone, fax, etc.) are maintained
  • Maintain field equipment documentation
  • Maintain various tracking logs on a daily basis
  • Coordinate meetings with Project Management team, consultants, Architect, Contractors, Owners, and Tenants
  • Manage Project Photo Documentation
  • Provide support to Senior Project Manager as requested
REQUIREMENTS:
  • Bachelor’s degree preferred
  • Prior Construction Administration experience (at least 2 years) is preferred
  • Intermediate to advanced skill with the Microsoft Office Suite
  • Intermediate to advanced skill with Ipads, cell phones, internet
  • Ability to learn a variety of software quickly
Coast and Harbor Associates, Inc., is an equal opportunity employer and follows a policy of administering all employment compensation, promotions and other personnel actions without regard to race, color, religion, creed, gender, sexual orientation, national origin, age, physical or mental disability, veteran status, or any other category protected under applicable federal or state laws.

It is the policy of Coast and Harbor Associates Inc., to take all reasonable measures to hire the best qualified individuals regardless of race, color creed, national origins, age or gender preference.
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